Office photography for company websites is a photo set capturing the corporate workspace, serving multiple purposes: the About page, recruitment brochures, annual reports, and investor pitch decks. Unlike portrait photography, office photography demands spatial composition, natural lighting, and authentic human elements.
This article guides you step by step: concepts, preparation, lighting setup, and reference pricing.
6 popular office photography concepts
Concept 1 — Overall workspace
Description: Wide-angle shot of the entire working floor. Employees at their natural working state.
Used for: About page, intro video, brochure
Setup: Wide-angle 16-24mm lens, f/5.6-f/8 for depth of field, ISO 400-800 to leverage office lighting.
Concept 2 — Meeting room
Description: A meeting with 5-8 people around a table, with laptops, documents, and a whiteboard.
Used for: Team page, Career page, case studies
Setup: 35mm or 50mm lens, with LED panel lighting that doesn’t conflict with office lights.
Concept 3 — Working station
Description: 1-2 employees focused on work at their desk. Close-ups of keyboards, monitors, and notebooks.
Used for: Recruitment banners, internal blog illustrations
Setup: 50mm f/1.8 lens for bokeh, focusing on hands or the monitor.
Concept 4 — Collaboration
Description: 2-3 employees standing and discussing at a whiteboard, or sitting on a sofa discussing.
Used for: Culture page on website, career fair displays
Setup: 24-70mm lens, multiple angles, encourage natural employee interaction.
Concept 5 — Leadership portrait + space
Description: Leadership portrait shot in their office space, with brand visual elements behind.
Used for: CEO/Founder page, press, pitch decks
Setup: 50-85mm f/2.8 lens, subject in foreground, office slightly blurred behind.
Concept 6 — Detail shots
Description: Small details that express company culture — wall logos, slogans, plaques, paintings, plants.
Used for: Interspersed on the website, social media stories
Setup: 60mm or 100mm macro lens, f/2.8, soft lighting.
Optimal shooting timing
| Timing | Advantages | Disadvantages |
|---|---|---|
| Morning 9-11 AM | Strong natural light, fresh employees, tidy office | Working hours, disruption |
| Lunchtime 12-1 PM | Fewer people, easy for overall shots | Harsh peak light, less activity |
| Afternoon 2-4 PM | Soft light, easy shooting | Tired employees, messy desks |
| After 6 PM | Fewer people, no disruption | Must rely entirely on artificial light |
Optimal: Split into 2 sessions — 9-11 AM for overall and team shots, after 6 PM for controlled-lighting concept shots.
Preparation before shooting (1 week before)
- Notify all employees about the shoot schedule and attire requirements
- Tidy up desks in the areas to be shot (not the entire office)
- Cover/hide sensitive documents — customer files, contracts, passwords
- Clean window glass — natural light will be better
- Turn on all office lights — creates an “alive” feel
- Prepare props — computers with screens on, open notebooks, coffee cups
- List the people who will appear — get their consent
- Prepare company logo on walls or backdrops as needed
Office lighting setup
Offices typically have 3 light sources that need to be balanced:
- Natural light from windows — strongest, highest quality
- Ceiling LEDs — even but flat, need fill light
- Personal desk lamps — create warm yellow points, keep them on
Photographer’s additional setup:
- 1 continuous LED 100W as fill light
- 1 small LED chip lighting from the subject’s side
- White or silver reflector to balance the other side
Avoid xenon flash — it makes photos look fake and dazzles employees.
Reference pricing at Gạo Nâu Profile
| Package | Duration | Retouched photos | Price |
|---|---|---|---|
| Basic | 4 hours (half day) | 20-30 photos | 5-8 million VND |
| Standard | 8 hours (1 day) | 40-60 photos | 10-15 million VND |
| Premium | 2 days | 80-120 photos + multiple concepts | 20-30 million VND |
| Premium Plus | 3 days | 150+ photos + drone + team portraits | 40-60 million VND |
Prices include: photographer, assistant, equipment, retouching, HD files, delivery within 7-14 days.
Booking contact
If your business needs office photography for the website or annual report, contact Gạo Nâu Profile hotline (+84) 775 243 530. We will dispatch a photographer for a free office site survey (inner HN/HCMC) before quoting.